How To Use Conditional Formatting with a Checkbox Google Sheets

Last Updated on November 2, 2023 by Jake Sheridan

In this tutorial, you will learn how to use conditional formatting with a checkbox in Google Sheets

How To Use Conditional Formatting with a Checkbox Google Sheets

Google Sheets makes it easy to format your data based on certain conditions, using what is called conditional formatting. This feature can be a great way to visualize your data, and make it more interactive.

One use case for conditional formatting is to highlight cells that contain a checkbox. This can be helpful if you want to quickly see which items in your list are checked off, for example.

In this guide, we will show you how to use conditional formatting with a checkbox in Google Sheets.

How To Apply Conditional Formatting Based on a Checkbox in Google Sheets

Here’s how to apply conditional formatting based on a checkbox in Google Sheets.

Step 1

First, select the range where you would like to add conditional formatting to.

In this example, we’ll want to highlight columns A to G when the checkbox in column G is checked by the user.

Step 2

Next, click on the Conditional formatting option under the Format drop-down list.

Step 3

Click on the drop-down list under Format rules to explore other options.

Step 4

Click on the option labeled ‘Custom formula is’. This option enables us to specify a custom Google Sheets formula as a rule for conditional formatting.

Step 5

We’ll set ‘=$G2=TRUE’ as our custom formula. Since we’ve added a ‘$’ symbol next to the letter G, the formula will only look at that column to determine whether to highlight the cell.

After typing the formula, you may now specify how cells should be highlighted when conditions are met. Click the ‘Done’ button to proceed.

Step 6

You should now have a table with highlights cells when the user checks the checkbox element.

Summary

This guide should be everything you need to use conditional formatting with a checkbox in Google Sheets

You may make a copy of this example spreadsheet to test it out on your own.