How To Save Google Sheets As PDF

Last Updated on November 3, 2023 by Jake Sheridan

In this tutorial, you will learn how to save Google Sheets as pdf.

There are a number of reasons to save Google Sheets as a PDF. For example, saving your spreadsheet as a PDF allows you to send the data to clients and customers in a professional format, and creates a snapshot of data in a Google Sheet at a given time

It takes just a few clicks to save Google Sheets as a PDF. Read on to learn how

Saving as PDF

Here are the steps to follow to save a Google Sheet as a PDF in just a few clicks

Step 1

In the spreadsheet you want to save as PDF, open the File menu and hover over the Download submenu to expand it. Then choose PDF Document (.PDF)

Step 2

In the PDF Print Settings, click the blue Export button in the upper-right corner

Step 3

The PDF file will be saved to your harddrive according to your browser file saving settings

PDF Export Options

If the PDF you downloaded following the above steps doesn’t look quite how you’d hoped, follow the steps below to adjust margins, gridlines and other export options

Step 1

Follow Step 1 above to open the PDF Print Settings, but don’t click Export yet

Step 2

In the settings sidebar, update page layout, scaling and margins options as needed. The preview will adjust as you make each change

Step 3

To hide gridlines from the PDF, click on the Formatting section to expand it, then uncheck the box next to Show Gridlines

Step 4

Under the Headers & Footers section, you can turn on page numbers, Sheet name or other options as needed

Step 5

Once you’re happy with how the PDF Preview looks, click the blue Export button to save the spreadsheet as a PDF


Example Spreadsheet: Make a copy of the example spreadsheet, and .pdf example

In this tutorial, I covered how to save Google Sheets as pdf. Want more? Check out all the Google Sheets Tutorials.