How To Email Google Sheets

Last Updated on November 3, 2023 by Jake Sheridan

In this tutorial, you will learn how to email Google Sheets.

There are a lot of reasons why you might want to email Google Sheets. For example, if you want to collaborate with a colleague you might send them a link to a Google Sheets file, or you might email Google Sheets as a read-only report to keep a boss or client in the loop

Whatever your reason for emailing Google Sheets, it’s quick and easy to do so using the following instructions

Email Google Sheets Using Gmail

The best way to email Google Sheets is through Gmail’s webmail, as the feature is built right in, however if you use a different email client you can still email Google Sheets with the instructions in the next section

To use Gmail, follow these steps:

Step 1

When you email Google Sheets, you can insert the link to the spreadsheet anywhere in your email. Type the email as usual, then place your cursor where you’d like to include the link to Google Sheets

Step 2

Click on the Google Drive icon at the bottom of the compose window

Step 3

In the popup that appears, locate the Google Sheets file you want to email. You can navigate to the file using the folder view, or search for it by name

Step 4

Click on the Google Sheets file to select it, then choose Insert

Step 5

A nicely formatted link to the Google Sheets file will appear in your email

Step 6

When you send the email, if the recipient doesn’t have access to the Google Sheet, you will be prompted to share it with them. Choose how you want to share it, then click send to proceed

Email Google Sheets Using Other Email

If you don’t use Gmail, you can still email Google Sheets

Here’s how:

Step 1

Open the spreadsheet you want to email and click on the Share button in the upper-right corner

Step 2

Type the email address you want to share the spreadsheet with in the Add People And Groups text field and hit enter

Step 3

Select an option from the dropdown to select how you want to share the file

Step 4

Check the Notify People checkbox, then type your email in the message field. When you’re done, click send to email your Google Sheet

Step 5

Note that if the recipient does not have a Google Account associated with their email, Google will put a small warning beside the email address. If this happens, ask the recipient if they have an account hosted by Google such as a work or school account. They will need to sign up for one if they do not


In this tutorial, I covered how to email Google Sheets. Want more? Check out all the Google Sheets Tutorials.