How to Use Google Sheets for Time Tracking

Last Updated on April 13, 2023 by Jake Sheridan

In this tutorial, you will learn how to use Google Sheets for time tracking

How to Use Google Sheets for Time Tracking

Have you ever needed a template to help with your time tracking?

Time tracking is an important practice for professionals. However, since a lot of time tracking tools are not free, some users haven’t had a chance to use a time tracking template on a daily basis.

Luckily, we can easily perform daily time tracking in Google Sheets. In this guide, we will provide a step-by-step tutorial on how to use Google Sheets for time tracking.

How to Create a Daily Time Tracking Template in Google Sheets

Follow this guide to start creating a daily time tracking template in Google Sheets.

Step 1

First, create a new table that follows the template seen below.

The template is set up so that each row corresponds to a single date. Each row has a corresponding start time and end time.

Another field is provided for users to add notes or remarks about that particular day. The last field will be used to track the number of ours logged on that day.

Step 2

In the Total field, add a formula that subtracts the starting time value from the ending time value.

Finding the difference of the start and end time will give us the duration logged.

Step 3

We can change the way the time output is formatted so we can have a better idea of the hours logged on that day.

Click the option Format > Number > Duration to apply the time duration formatting to the selected cell.

In our example, we can now see that the user has logged seven hours and 20 minutes in the first date.

Step 4

Use the AutoFill feature to copy the same formula and formatting on the rest of the column.

Step 5

Next, we’ll use the SUM function to calculate the total numbe of hours worked on the given dates.

Step 6

If users are concerned with using the time tracking tool to determine how much to charge, we can also calculate the total billable amount. We can multiply the total number of hours by some hourly rate to get the total amount to charge for the logged hours.


This guide should be everything you need to use Google Sheets for time tracking.

You may make a copy of this example spreadsheet to test it out on your own.