How to Create a Pivot Table (Google Sheets Query)

Last Updated on October 31, 2023 by Jake Sheridan

In this tutorial, you will learn how to create a Pivot Table using Google Sheets Query.

How to Create a Pivot Table (Google Sheets Query)

The Query function in Google Sheets is the program’s most powerful and flexible feature. With this versatile tool, you can use data commands to change the data in Google Sheets. The majority of pivot table functionality may be duplicated by this single function, which takes the place of numerous others.

An interactive technique to quickly summarise vast volumes of data is with a pivot table. A Pivot Table can be used to thoroughly evaluate numerical data and provide unexpected answers regarding your data. Querying vast volumes of data in a variety of user-friendly ways is one task that a pivot table is very useful for.

Once ready, we’ll get started by utilizing real-world examples to show you how to create a pivot table using Google Sheets Query.

Understand Google Sheets Query

Before using an example, you will need to understand how does a Google Sheets query work.

=QUERY(data, query, [headers])

Google Sheets query requires 3 arguments:

  1. the data range you want to look at
  2. the query you want to run, in quotation marks
  3. an optional number indicating the number of header rows in your data

Create a Pivot Table using Google Sheets Query

Before we begin we will need a group of data to be used for the Google Sheets query formula.

Step 1

Know how we want to group the pivot table by. In this example, we want to group the sales for each product type and pivot it into different regions.

Step 2

To begin the query formula, we select an empty cell to input the formula. In this example, it will be F2. Then, we will insert an equal symbol followed by ‘QUERY’ and an open bracket. There will be a blue question mark at the side, you can click on it to reveal the arguments needed for this function to work.


Step 3

Next, we insert our argument. We will select A1: D21 as our data range, which is our first argument. Then, we will insert “select B, sum(C) group by B pivot D”, which is our second argument. Always remember to close any formulas with a closing bracket to signify that the formula is now complete.


Step 4

Once you press Enter, the entire selected range of data would be summarised into each type of product showing the total revenue for each region. It will look something like this.


Take Note!

  1. The data returned from the Query function will not be formulated. You can edit the data to your own preferences.


That’s all there is to it. You are welcome to copy the example spreadsheet below to see how it is done. The most crucial lesson is to enjoy yourself while doing it.

Example Spreadsheet: Make a copy of the example spreadsheet

In this tutorial, I covered how to create a Pivot Table using Google Sheets Query. Want more? Check out all the Google Sheets Tutorials.